In-person, 2-day team brainstorming and planning sessions

in-person
meeting
brainstorming
planning
Details and agendas for our 2-day in-person sessions.
Author

Luke W. Johnston

Published

November 27, 2024

Details

  • Informal dinner on Nov 27 and full team dinner on Nov 28.
  • Main aims:
    • Understand each other on more personal levels (related to work and Seedcase).
    • Not to focus too much on technical aspects, but more on human and social aspects.
    • Become informed about other projects that we might collaborate with and how we can contribute.

Schedule

The schedule is meant as a guide only. We might spend more time on some topics and less on others.

Nov 27

Time Item
10:00 Align understandings on Seedcase
12:00 Lunch
13:00 Personal goals and perspectives
14:45 ☕ Coffee break
15:00 Roadmap, deliverables, and milestones
16:30 Wrap Up
17:30 Dinner and visit to ARoS

Nov 28

Time Item
10:00 Overview of progress and current state
11:45 Lunch
12:30 Status update with Annelli
14:00 ☕ Coffee break and debrief
15:00 ON-LiMiT and DP-Next project presentations and brainstorming
16:30 Wrap Up
17:30 Team dinner

Sessions

All brainstorming sessions start with some dedicated individual time to think and write down thoughts, then we will discuss them all together.

Maybe use stickies to write down thoughts and then discuss them?

Align understandings about the current state of Seedcase

Aim: Make sure we are all aligned with what we are building and why and for who and what it might look like.

  • It seems like there is a bit of a drift in understanding of what we’re doing, why, and how. So this is some dedicated time to assess how we all understand things and take some time to update and discuss it.
  • Discuss and brainstorm how Seedcase will look like in the end and how users might interact with it.
  • Start broad with all of Seedcase, then slowly focus in on Sprout and it’s subcomponents.
  • Lastly, Luke share his broader vision for Seedcase.

Personal goals and perspectives of what we create

Aim: Brainstorm, share, and discuss our own personal goals and perspectives on what we create and do when working on Seedcase. This is mainly to help us understand each other better and to help us support each other in working with our strengths, interests, and passions.

  • Write out and share how we each would like to see Seedcase develop in the next few years and what we would like to work on over that time.
  • Brainstorm what we can do to support and encourage these goals and perspectives in our work.

Roadmap, deliverables, and milestones

Aim: To agree on and set the priority of each deliverable and level of interest in working on it, so that we can set the order we want to work on them.

  1. Review updates to roadmap in pull request seedcase-project/community#67.
  2. Decide on the priorities for them and interest in each, then sort them.
  3. Review the deliverables at the top of the list we sorted, then discuss and agree on milestones for them and what we might (very roughly) estimate for a timeline.

Overview of progress and current status

Aim: Discuss where we are at and what we’ve done in order to connect with previous sessions.

  • What we’ve achieved so far and how close we are to an minimum viable product (MVP).
  • Discuss any barriers and challenges, both individually and as a team.
    • Brainstorm ways we can work to resolve them.
  • How does the progress and current status, as well as the challenges and barriers, align with the goals and perspectives we just discussed?

Presentations/updates

  • Status update to Annelli:
    • Broad overview of current state and status.
    • Review main deliverables and a general overview of the roadmap.
    • General update on what we’ve done in the year (e.g. with Mjølner).
    • Share any challenges and barriers we’ve had.
    • Share how we intend to showcase our work to people (e.g. with data showcases and guide).
    • Any future plans (collaboration projects).
  • Presentations on ON-LiMiT and DP-Next projects:
    • Aim: Learn about new projects, what their needs are, and how we can contribute.
    • ON-LiMiT by Daniel Ibsen (~15 min).
    • DP-Next by Daniel Witte (~15 min).
    • Seedcase by us ☺️ (~15 min).
    • Discuss their needs and how we can contribute (~60 min).

Minutes